CorpAssist

General Meeting Minutes Portal

 

Creating and signing documents for registry amendments can be frustrating and time-consuming.


Now you can create minutes just in few minutes

 

  • documents both in Estonian and in English
  • integrated digital signing with DiciDoc Online portal

 

 

See how it works for free

Learn on how to start in five easy steps.

Annual Reports - 1dox digital

1. Choose company and identify yourself

  • enter your company name
  • identify yourself with PIN1 and add your e-mail

 

As the document owner/admin, only you can grant and add document access or add notes if necessary.

 

New orders must be completed in 1 month, after which all order info and documents will be deleted. Created documents will be sent to your email address.

2. Choose the document language and content

  • You can create documents in Estonian or in Estonian/English
  • Select what you want to change in the e-business register:

– Add or remove board members
– Add or remove council members
– Add or remove procura holders
– Change representation and procura rights
– Change the company name
– Add new shareholders
– Changes in contribution and the share capital
– Change company address
– Change means of communication
– Generate and approve new articles

3. Enter document details

The documents will be generated automatically. You just need to enter the minimum info necessary for making changes in the register.

 

  • When adding new people, enter the personal ID code or date of birth if needed
  • With other data fill or mark the fields

 

It is also easy to add new shareholders this way.

4. Preview and confirm the draft

Preview the document and make edits if needed.

 

You can also edit the Articles of Association in this way.

 

If you selected EST+ENG documents, make sure your manual changes are reflected in both language versions.

5. Sign the documents

Add your digital signature to the document with ID-card, Mobile-Id or Smart-ID.

 

Invite and give access to other signers by sharing the document with an URL link.

Frequently asked questions about Estonian company registry amendments

The change of business name is decided by the general meeting and the articles of association must be changed accordingly.

It is certainly worth checking whether the new name is different from the business names already in the register and whether there are registered trademarks.

It only takes a few minutes to conveniently prepare and digitally sign the necessary documents in the CorpAssist portal.

An application with the resolution of the general meeting and new articles of association must then be submitted to the Commercial Register.

The registry entry is usually made within one week.

The change of address within the same county is made on the basis of an application by the member of the management board and it is not necessary to submit other documents to the Commercial Register.

If the change of address is also made regarding the county, then the decision needs to be made by the general meeting and the articles of association must be amended accordingly.

It only takes a few minutes to conveniently prepare and digitally sign the necessary documents for the address change in the CorpAssist portal.

An application with the resolution of the general meeting and new articles of association must then be submitted to the Commercial Register.

The registry entry is usually made within one week.

The increase of the share capital is decided at the general meeting of shareholders.

The resolution of the general meeting must also indicate the list of shareholders, which will take effect after the registration of the share capital increase.

If the new share capital is not in accordance with the amount of share capital specified in the current articles of association, the articles of association must be amended together with it.

It only takes a few minutes to conveniently prepare and digitally sign the necessary documents for the share capital increase in the CorpAssist portal.

An application must then be submitted to the Commercial Register, which must be accompanied by the resolution of the general meeting, a bank certificate and, if necessary, a new articles of association.

The registry entry is usually made within one week.

The change of the management board is decided by the general meeting.

It only takes a few minutes to conveniently prepare and digitally sign the necessary documents for the board member change in the CorpAssist portal.

An application with the resolution of the general meeting must be submitted to the Commercial Register.

If the resolution of the general meeting is digitally signed, the application to the Commercial Register needs to be signed by all new members of the management board.

If the private limited company has a supervisory board, the decision to change the management board is made by the supervisory board.

The change of the management board is decided by the meeting of the supervisory board.

It only takes a few minutes to conveniently prepare and digitally sign the necessary documents for the board member change in the CorpAssist portal.

An application with the resolution of the general meeting must be submitted to the Commercial Register.

If the decision of the meeting is digitally signed, it is sufficient for the application of the commercial register to be signed by all new members of the management board.

The means of communication can be changed with an application of the board member. The application is submitted in the Commercial Register and it is not necessary to submit other documents with the application.

The registry entry is usually made within one week.