Creation of General Meeting Minutes

for Registry Amendments in Estonian Business Registry

  • ready in few minutes
  • in Estonian and in English
  • integrated digital signing with DigiDoc Online portal
  • assistance with preparing petition in e-Business Registry

 

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1. Creating the Minutes

If you can manage further steps in e-Business register by yourself.

You can create and sign the Minutes necessary for registry amendments in our portal and take care of the rest yourself.

 

Time needed:
5 – 10 minutes

 

Cost
25 € + VAT

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2. Minutes + petition

For those who want assistance with the e-Business register.

In addition to preparing General Meetings Minutes, we help you to prepare the registry petition.

 

Time needed
10 – 15 minutes

 

Cost
75 € + VAT

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3. Minutes + petition +state fee

 For those who want to reduce hassle with the e-Business register

In addition to preparing General Meetings Minutes and petition, we can also help to pay the state fee to speed up the process.

 

Time needed
10 – 15 minutes

 

Cost
125 € + VAT

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* Timeframe estimation is approximate and might differ significantly depending on circumstances.

 

We assume all involved persons are able to sign digitally with the ID card, e-residency card, Mobile ID, or Smart ID. In certain circumstances, e-business portal might not accept signing with Smart ID.

What makes it worth to use

All basic amendmets supported

It is easy to change company name, location, articles, share capital, management board, add shareholders, etc.

Minutes in EST/ENG if needed

You can easily choose creation either only Estonian language or EST/ENG minutes and articles.

Entering names is comfortable

All available information is from the e-Business register. Add new persons or companies by using the search function.

List of expected signatures

List of expected signatures includes private and Estonian corporate shareholders, which are presented with representatives’ names.

Easy to add appendixes

It is easy to add or delete appendixes to the Minutes.

Minutes can be edited

You can easily edit the minutes at any time until the first signature is added.

Restart the process if needed

Until the first signature is added you can take steps back or start the process again.

Petition to Register

If you do not want to use the e-Business register labyrinth, we can prepare the petition for you to be signed.

Payment of state fee

If needed, we can help with the payment of the state fee.

Frequently asked questions

The change of business name is decided by the general meeting and the articles of association must be changed accordingly.

It is certainly worth checking whether the new name is different from the business names already in the register and whether there are registered trademarks.

It only takes a few minutes to conveniently prepare and digitally sign the necessary documents in the CorpAssist portal.

An application with the resolution of the general meeting and new articles of association must then be submitted to the Commercial Register.

The registry entry is usually made within one week.

The change of address within the same county is made on the basis of an application by the member of the management board and it is not necessary to submit other documents to the Commercial Register.

If the change of address is also made regarding the county, then the decision needs to be made by the general meeting and the articles of association must be amended accordingly.

It only takes a few minutes to conveniently prepare and digitally sign the necessary documents for the address change in the CorpAssist portal.

An application with the resolution of the general meeting and new articles of association must then be submitted to the Commercial Register.

The registry entry is usually made within one week.

The increase of the share capital is decided at the general meeting of shareholders.

The resolution of the general meeting must also indicate the list of shareholders, which will take effect after the registration of the share capital increase.

If the new share capital is not in accordance with the amount of share capital specified in the current articles of association, the articles of association must be amended together with it.

It only takes a few minutes to conveniently prepare and digitally sign the necessary documents for the share capital increase in the CorpAssist portal.

An application must then be submitted to the Commercial Register, which must be accompanied by the resolution of the general meeting, a bank certificate and, if necessary, a new articles of association.

The registry entry is usually made within one week.

The change of the management board is decided by the general meeting.

It only takes a few minutes to conveniently prepare and digitally sign the necessary documents for the board member change in the CorpAssist portal.

An application with the resolution of the general meeting must be submitted to the Commercial Register.

If the resolution of the general meeting is digitally signed, the application to the Commercial Register needs to be signed by all new members of the management board.

If the private limited company has a supervisory board, the decision to change the management board is made by the supervisory board.

The change of the management board is decided by the meeting of the supervisory board.

It only takes a few minutes to conveniently prepare and digitally sign the necessary documents for the board member change in the CorpAssist portal.

An application with the resolution of the general meeting must be submitted to the Commercial Register.

If the decision of the meeting is digitally signed, it is sufficient for the application of the commercial register to be signed by all new members of the management board.

The means of communication can be changed with an application of the board member. The application is submitted in the Commercial Register and it is not necessary to submit other documents with the application.

The registry entry is usually made within one week.